Administrative Officer
Join a supportive team turning operations into growth: practical HR, Finance, and governance that scale responsibly, clear impact, steady development, competitive benefits.
As a strategic operations and business support partner, Business Support Solutions helps organizations simplify complexity and operate with confidence. Through integrated HR, Finance, and Strategic Governance services, we enable businesses to unlock efficiency, maintain compliance, and scale sustainably across global markets.
We don’t just support operations, we transform them into strategic drivers of growth, performance, and long-term success.
If your organization is seeking smarter processes, expert support, and technology-driven solutions, this is where operational excellence begins.
Job Summary
The Administrative Officer is responsible for supporting daily office operations, managing procurement and facilities, coordinating travel logistics, and ensuring proper documentation and administrative processes are maintained efficiently.
What You’ll Be Doing
Procurement & Inventory Management
Manage purchasing of office supplies, pantry items, and cleaning materials.
Monitor stock levels and coordinate with vendors to ensure timely
Facility & Apartment Management
Arrange office and apartment cleaning schedules.
Coordinate maintenance and repair services to ensure proper upkeep of company properties.
Responsible for maintaining office supplies and placing orders
Records all administrative payment for processing.
Monitors all due dates related to general administrative billings.
Logistics & Travel Coordination
Organize travel arrangements including flights, accommodations, and transportation.
Prepare travel itineraries and ensure smooth coordination for employees and visitors.
Operational & Administrative Support
Support daily office operations and maintain efficient administrative procedures.
Manage and oversees meeting rooms facilities including reservations.
Manage bulletin board announcements and displays.
Troubleshoot basic office equipment and assist departments with administrative needs.
Document & Record Management
Prepare, edit, and maintain documents, reports, invoices, and presentations.
Maintain organized filing systems (physical and electronic).
Ensure proper documentation and database management.
What You Bring to the Team
Minimum Diploma or Bachelor’s Degree in Business Administration or related field.
Good command of English (spoken and written).
Strong interpersonal and communication skills with good negotiation ability.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Able to perform multi-tasking office work efficiently and accurately.
Good organizational and time management skills.
Responsible, detail-oriented, and able to work independently.
Prior experience in administration or office support is an advantage.
Why You’ll Love Working with Us
Competitive compensation – We offer a competitive salary package aligned with your experience and contribution
Health insurance – Comprehensive medical coverage to support your well-being and peace of mind
Meal allowance – Monthly food allowance included as part of your benefits package
Professional and career growth opportunities – Continuous learning, development support, and clear opportunities for career advancement within the organization
- Division
- BUSINESS SUPPORT SOLUTIONS
- Locations
- Malaysia
- Employment type
- Full-time
- Job Category
- Non-Tech Job
About BUSINESS SUPPORT SOLUTIONS
As a strategic operations and back-office support hub, Business Support Solutions empowers organizations to operate with efficiency, clarity, and confidence. We deliver integrated services across Human Resources, Finance, and Strategic Governance, helping businesses streamline operations while maintaining full compliance and operational control.
Our HR Services combine modern HRIS technology with practical expertise to simplify recruitment, payroll administration, employee management, and performance tracking. By optimizing workforce processes and enhancing employee engagement, we enable organizations to attract, retain, and develop high-performing teams that scale sustainably.
Through our Finance Services, we provide accurate financial reporting, bookkeeping, auditing, and tax compliance supported by advanced financial tools and automation. From cash flow monitoring to cost optimization and forecasting, our finance solutions ensure transparency, stability, and data-driven decision-making across every stage of business growth.
In an increasingly complex regulatory environment, our Strategic Governance Services deliver expert advisory and operational support in governance, risk management, compliance, contract management, and cybersecurity. Our technology-driven approach strengthens organizational integrity while safeguarding business continuity and data protection.
Every solution we implement is designed to reduce operational complexity, improve accountability, and enable leadership teams to focus on innovation, expansion, and long-term success.
Business Support Solutions exists to transform back-office operations into strategic enablers of growth, creating smarter, more agile, and future-ready organizations.